Guard your videos with an extra layer of privacy. 🔍

Creators in Loom can configure video privacy settings to ensure they give the appropriate access to the right people. This guide will walk you through: 

• • Video privacy settings 
  • Video preview privacy
  • Private link settings
  • Default privacy setting (Business and Enterprise plans)
  • Privacy Restrictions (Enterprise plans)
  • Public Link Expiration (Enterprise plans)
  • Create a group (Enterprise plans)
  • Edit Exempted Groups (Enterprise plans)

Video privacy settings (available on all Loom plans)

Users on all plans can set the following privacy settings for the videos they create: 

Video preview privacy (applicable to all Loom plans)

If your video privacy setting is set to Members of this Workspace or Only people added can access, the video preview will be hidden by default in embedded Looms.

If you want to show the previews when you share the video in Slack, you can do so by going to Workspace Settings > General > Workspace Content and turning on Display preview and titles in Slack embeds for non-public videos (more info here).

Private link settings (available on all Loom plans)

If you're the Admin of your workspace, you can specify the definition of private links.

Default Privacy Settings (Business and Enterprise plans)

Admins on a paid Loom plan can choose to set all newly created videos and screenshots in a workspace to Public by default or Private by default. Default Privacy settings can be updated by going to Workspace settings > General > Workspace Content. 

Default settings set to Private will be based on your Private link setting preferences: Workspace members only or Emails with your company's domain.  All Workspace members have the option to override the default in individual videos and screenshots and choose the content's privacy settings.

👉 Note: These settings only apply to new videos and screenshots, so the privacy settings of any existing content will not be impacted. Default privacy settings will be defaulted to Public unless edited by Workspace admins. 

Privacy Restrictions (Enterprise plans)

Loom's privacy restrictions features are only available to users on the Enterprise plan.

If you're the Admin of your Enterprise Workspace, you can have additional Privacy restrictions to ensure your content is kept secure in your organization by going to Workspace settings > General > Workspace Content. 

Privacy restrictions

You can use privacy restrictions to control who can create content with public links in your workspace:

Public Link Expiration (Enterprise plans)

As an Admin of a Loom Enterprise workspace, you have the control to determine the duration for which a video can be accessed via a public link. By default videos will remain public unless an expiration rule is added.

To set a public link expiration rule follow the steps below:

1. Visit your the General tab your Workspace settings.
2. Then scroll down to Public Link Expiration.
   
3. From here you can choose the duration in which a video has a public link. You can even set a custom # of days you would like a link to expire.

It's important to note, that creators in your workspace can override the expiration settings for public links. In there video’s share settings they can remove the public link expiration or re-enable if it was previously removed.

Create a group 

You can manually create groups in your Loom Workspace Settings or if you are using Okta you can push groups to Loom. Groups are helpful if you want specific members to automatically join a specific space or you want to exempt a groups from not being able to create public links (more info below). 

⚠️ Please note: if you purchased Loom from atlassian.com then you will need to manage groups at admin.atlassian.com. More information on how to manage groups here. 

Option 1: Manually create groups in your Loom Workspace Settings

1. Visit the Groups tab in your Workspace settings. 
2. Then select Create Group. 
   
   
3. From here you can name the group and add members. You also have the option to assign the group to specify Spaces.
   
4. Then click Create Group and thats it!

Option 2: Push groups to Loom from Okta

1. From the Okta Admin portal select the Application Tab and then the Loom Application.
2. Then go to the Push Groups tab.
3. The select Push Groups and Find groups by name.
   
   
4. Once you have pushed the group, you should see the group in the Groups tab in your Workspace settings. 

How to edit exempted groups

If you set your Privacy Restrictions to Only exempted groups can create public links, you can choose to exempt user groups from that restriction. Only Creators who are in an "exempted group" will be able to create content with public links. If you do not add any exempted groups, then no one in your workspace will be able to create public links. 

Here's how to edit exempted groups: 

1. 1. 1. Select Only exempted groups can create public links and click on Edit exempted groups.

         

      2. You can search for existing Groups and click Save.

         

      3. You can also directly create a new Group using the New Group button.

      4. Your list of exempted groups will show up as a list in the modal.

         

      5. You can also view the privacy restriction setting for each group by going to the Groups tab and clicking a particular group. The privacy restriction for that groups is shown in the side panel.

         

Questions, comments, concerns? Contact us here.   

Happy recording! 🎥 😄