How to record meetings with Loom

⚠️ Please note: This feature is only available to a select group of Beta users.

Meeting Recording in Loom allows you to record, summarize, and share your Zoom, Google Meet, and Teams meetings so that your team can get up to date in seconds and stay focused on your real work.

This feature is available on any Loom subscription plan, but we recommend a plan with AI to get the most of out of Meeting recording in Loom!

Connecting your Calendar

In order to use the Loom Meeting Recording functionality, you will need to connect your calendar.

Navigate to Calendar
As a logged in user in your Loom workspace, click on the “Calendar” Tab in the left-hand sidebar.
Connect your calendar
A modal will appear and walk you through the steps to authenticate to your Calendar to allow the integration.

Configuring your Meeting Recording settings

Once you have connected your calendar, you will get prompted to configure initial settings:

By default, internal meetings will be shared with meeting invitees. You can adjust the auto-record settings for both internal and external meetings as needed and access these default settings anytime by clicking “More options” from the Calendar page.

This will include auto-record settings and default sharing settings for new recordings. Keep in mind that regardless of the defaults you set, per-meeting sharing settings can also be adjusted on your Calendar page next to each meeting listed.

Auto Record

By default, internal meetings will be set to auto-record. You will be able to choose whether to auto-record internal meetings and external meetings with a toggle for each:

Internal meetings are meetings you own with only people within your workspace’s email domain.
External meetings are meetings that include at least one person outside your workspace’s email domain.

Completed meetings that were recorded will appear with a View Recording link on the right:

Upcoming meetings will display a toggle to indicate the current recording setting. Any meetings that match your auto-record selection will automatically be toggled on, and you can choose to toggle them off to not record.

⚠️ Note that if your meeting platform (Zoom, Google Meets, Teams) has any settings enabled restricting who can join your meetings, this may cause Loom Notetaker to be unable to join and record your meeting. We recommend ensuring that Loom Notetaker is allowed through any such restrictions that might be in place!

Sharing Meeting Recordings and Recaps

By default, the person recording the meeting will be the Owner of the recording.

The recording will be automatically saved into your Library, and shared per your sharing settings (see below), but you are always able to move the recording into a location (folder or space) of your choice!

Meeting share settings can be customized so that the recording is only shared with the people you choose.

Sending Meeting Recaps

Meeting Recap emails contain AI-generated summaries with a link to the Meeting Recording, and by default email recaps will only be sent to internal invitees - those whose email domain matches the Workspace’s.

In your meeting’s share settings, you can pre-select who will receive the meeting recap email once the meeting concludes.

Slack notifications

Meeting Recordings will conform to the Slack notification behavior that any other Loom video would! You can learn more about Loom Slack notifications + more here.

⚠️ If you’re coming to Loom from Rewatch: you may notice that these notification options differ from what you had available before. Let us know if this is a feature you’d like to see added to Loom’s Meeting Recordings!

Manually enabling Meeting Recording

If you are in a meeting that has already started, you can still record it by hitting the 'Record Now' button from the Calendar page and entering the meeting’s invite link.

This includes meetings that you do not own/organize. You can record any meeting on your calendar that has a Zoom, Google Meet, or Teams video call link attached to it, and the built-in notifications during the meeting that announce the Loom Notetaker recording the meeting will occur. Keep in mind that even if you start recording, the host of the meeting can remove the Loom Notetaker from the meeting to stop the recording at any time.

FAQ

How can I disconnect my Calendar?

You can disconnect your calendar at any time by clicking the ⚙️ button in the top-right of the Calendar page. There you’ll find the option to Disconnect.

How do I know if my meeting is being recorded?

When a meeting is being recorded, you will see a 'Loom Notetaker' participant in your meeting. When the Loom Notetaker joins the meeting, attendees will be alerted that the meeting is being recorded with a comment in the chat and audio cue (Zoom-only). Attendees joining after the Loom Notetaker will not receive this alert, but will see Loom Notetaker as an attendee in the meeting.

How can I stop a meeting from being recorded?

If you are in a meeting that is being recorded, and you wish to stop the recording you can do so by removing Loom Notetaker from the meeting. [In Zoom, click the three dots on the Loom Notetaker participant and then click Remove. In Google Meets, hover on Loom Notetaker’s tile and click More options > Remove from the call. In Teams, click the Participants icon to see the attendees > right-click Loom Notetaker and choose Remove from the drop-down menu.] This will end the recording of the meeting. Keep in mind that only the meeting owner has the ability to do this.

Questions, comments, concerns? Contact us here.

Happy recording! 🎥 😄